Term Registration and Enrollment

Term registration and enrollment is the process of selecting courses and verifying that students are enrolled for the term. Students register prior to a term by working with their mentor to set a scenario of the courses to be completed.  Students then accept enrollment for the term on or after the 1st day of the new term. Term enrollment must be completed no later than the10th day of the start of the term for continuing students and the 20th day of the start of the term for new students.  Once term enrollment is established, students are considered enrolled for the term and are responsible for tuition charges. Once students have enrolled in a term, they are committed to the courses and changes to enrollment will not be processed.  Students who do not complete registration and enrollment for the new term are administratively withdrawn from the University.  

Scheduled Completion Date
The scheduled completion date is the date that appears on the degree plan in the Assessment Scheduled Date column once students have scheduled a proctored course assessment or once a TaskStream task is released.  To schedule proctored course assessments, students submit a request via the degree plan following current guidelines. Please see Assessment Scheduling Information.  It is important to note that all scheduling requests for proctored course assessments require mentor approval by the 20th day of the 6th month.  All course assessments must be submitted or taken by the 25th day of the sixth month of the term in order to allow for grading and posting of course results by the last day of the term.

Working Ahead or Accelerating Courses of Study
Students may accelerate their studies by adding additional courses to the term once they have successfully completed all term requirements (original term enrollment). Students who choose to add additional courses to the term should discuss course acceleration in detail with their mentor because, accelerated courses not passed before the end of the term will receive a mark of Not Passed on the academic transcript and the courses will count against satisfactory academic progress for Financial Aid (where applicable).  See Satisfactory Academic Progress (SAP).

Marks of Not Passed 
Students are responsible for making sure they complete all courses for which they are enrolled in a term.  Students may request to schedule a proctored course assessment by the 20th day of the 6th month.  Students are required to take or submit all course assessments by the 25th day of the last month of their term.  Students who do not take the scheduled course assessment on time will receive a mark of Not Passed for the course.  The mark of Not Passed does not become part of students’ academic records as long as the course assessment is passed at another time during the term.  When the course assessment is not passed before the term ends, a mark of Not Passed will become part of the permanent academic record and transcript.  In rare circumstances, students may appeal for an additional seven days to finalize a course.  See the Incomplete Course Policy.

Passing Assessments before Enrolling in a Term
Students are responsible for making sure they complete all course assessments for which they have registered and enrolled in a term.  Students who continue to work on a course(s) after a new term begins, and earn a pass on the course, must enroll in the course in the new term, including other courses adding up to full-time registration (12 Competency Units at the undergraduate level and 8 Competency Units at the graduate level) .  Students who seek to withdraw or go on term break will have the completed course(s) and passed course assessment(s) removed from their record.  Further, all submissions in TaskStream made after the new term begins will be removed.  Students returning from term break, or who are granted readmission to the university, must repeat the course(s) and will be held to current passing course requirements.

Passing Vendor Assessments/Certifications not Enrolled in Current Term
Students who attempt and pass a course with a vendor assessment(s)/certification(s) without enrolling in the course in the term shall receive the grade of ‘Requirement Satisfied’ (RS).  The grade of RS does not count toward Satisfactory Academic Progress or Competency Units in registration.

Students who attempt a course-related vendor assessment(s)/certification(s), or take any other third-party assessment (i.e. PRAXIS) without course enrollment and/or referring through WGU’s Assessment Scheduling Procedures will not have the cost of the exam/voucher(s) paid nor reimbursed by WGU.